How to Delegate Wedding Planning Tasks

Trying to plan an entire wedding without any help can be challenging and stressful, which isn’t the energy anyone wants to carry with them into their wedding day. Delegating tasks to trusted individuals can be the way to go because assistance can and should be welcomed. If you’re wondering how long does it take to plan a wedding, the answer can vary, but it’s not unusual to spend hundreds of hours to plan a wedding. Let’s discuss some of the tasks that need to get done and how you can pass some on to people you love the most or a professional.

Common Wedding Planning Tasks

The tasks you need to do for a wedding can seem endless. There are some you’ll want to do on your own, and others you might prefer to delegate to your partner, friends, family or a wedding planner. Several of the tasks that will need to get done include coming up with the guest list, finding a venue, writing your vows, finding a caterer, booking a photographer, finding wedding attire for you and your party, acquiring his and hers matching ring sets, scheduling alterations and finding a florist. You also want to decide if you want to hire a wedding planner, who is the most qualified person to assist with your big day. The first thing you’ll want to do is make a list of all the tasks that need to be done. It’s going to be a long list, but don’t panic because this is where the beauty of delegation comes in. As long as you stay organized, the planning process can go as smoothly as possible.

Tips on Delegating Wedding Tasks

Another list you’ll want to make is one consisting of people who you trust enough to assist with wedding tasks. Of course, they should also be willing and have the time and availability to help you. One of the most important tips for delegating wedding tasks is that you need to be willing to relinquish some control and not micromanage. You should only request assistance with tasks you’ll be okay doing that with.

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Tasks for Family & Friends

While you’ll likely want to take on certain tasks yourself, such as picking out the rings and writing your wedding vows, there are a surprising number of duties you can delegate to family and friends. For instance, they can do some research to help you come up with ideas for florists, where to shop for wedding attire, entertainment for the reception and where to get your invitations. Research assistance can be even better if you’re having a destination wedding and aren’t familiar with any local businesses. Split the tasks among a few loved ones, and they can each contribute to lifting the stress off your shoulders. After you sit down with your partner and come up with a guest list, you can ask a couple of loved ones to search for venues that match the vibe you’re going for and can easily accommodate the number of guests you want to invite. Ask them if they wouldn’t mind calling to find out about pricing information and date availability so you can start narrowing down your options. Requesting them to make calls may seem miniscule, but it can easily save you at least a few hours that you can instead spend on tasks you want to take on yourself. Of course, don’t forget about wedding dress shopping! You can bring one or more loved ones to help you choose the gown for your big day and get their input while you pick out your bridal jewelry. Make sure they’re people you trust to give you honest and helpful feedback.

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Tasks for Wedding Planners

Hiring a wedding planner can help you delegate even more wedding tasks, especially ones you might not feel comfortable asking loved ones to help with, such as managing finances and contracts with vendors. Wedding planners typically handle almost everything having to do with the vendors. Among other things, this can include helping you find reputable and experienced vendors, reading over the respective contracts for services, ensuring the vendors are providing what they promised and what you wanted and checking that everything you need to pay for falls within your budget. The most important thing a wedding planner will do is help you on your big day. Think of them as the conductor of the orchestra of wedding day chaos so you and your partner don’t have to worry about anything. They take on everything from handling last-minute issues to navigating vendors, the wedding party and guests. Yes, hiring a wedding planner is an extra expense, but it can be worth it if you already have an exceptionally packed schedule and can’t fit much more into your days. Depending on the extent of the wedding, the planning process can seem like another full-time job. Handing over a bunch of tasks to a trained professional can give you the space and time to focus more on the joy and anticipation of the wedding rather than what else needs to be done.

Start Planning Your Wedding Task Delegation

One of the biggest things to keep in mind when delegating wedding tasks is that people who love you often want to help but don’t want to overstep or feel like they’re getting in the way. For this reason, asking them to help with tasks can make them feel good and like they’re contributing. Start planning your wedding task delegation today so it’s less time you need to spend overwhelmed by a large list of tasks that still need to get done. Regardless, your support system will be happy to help.